| Job Information |
Job Purpose Statement / Nature of work
To provide HR administration support to the HR Manager, including assisting in streamlining/developing processes.
Main Duties:
• maintain employee confidences and protect operations by keeping human resource information confidential;
• support HR Manager in administration functions such as: offer letters, contracts, changes in pay rates, staff details changes, references, right to work checks, note taking in meetings, filing, issue of payslips, mail merges;
• assist in the development of systems, create templates and improve working processes in order to provide an efficient, robust, accurate and compliant HR admin function with a focus towards reducing duplication and error;
• record data & maintain paper and electronic HR files;
• maintain employee information by entering and updating employment changes;
• assist with recruitment requirements and creation of database;
• assist in HR employee communications;
• focus towards continuous improvement and maintain professional quality standards;
• improve technical knowledge by reviewing publications and attend training where necessary;
• act as a point of contact in the absence of the HR Manager;
• in addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by the management from time to time.
Personal Key Skills
• respect the importance of confidentiality;
• professional and disciplined;
• enjoy working with people;
• empathetic and sensitive to others needs;
• diplomatic and approachable;
• ability to stay calm in difficult situations;
• strong analytical skills;
• critical thinker/problem solver and not scared of putting forward alternative views;
• good planning and organisation skills;
• ability to prioritise and to work to deadlines;
• methodical with high level attention to detail and accuracy;
• excellent verbal and written communication skills;
• proficient in Microsoft applications including Word and Excel;
• coachable.
Main Duties: Health and Safety
Responsible for:-
• taking reasonable care of health & safety of yourself and others who may be affected by what you do (or do not do);
• informing your manager about health and safety issues or concerns;
• not misusing any equipment that is provided for safety purposes;
• considering the working environment and conditions;
• co-operating with others on health and safety, and not interfering with, or misusing anything provided for your health, safety or welfare;
• following the training you have received when using any work items your employer has given you;
• reporting accidents and near misses to team leader/manager.
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