Job: Part-time Accounts

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Title Part-time Accounts
Categories Part Time, Permanent
Job Ref No 3700
Salary 14.43
Location Aztec West
Client Profile

International USA owned company based in Aztec West.

Corporation that engages in the design, manufacture, marketing, and service of semiconductor processing equipment used in the fabrication of integrated circuits.

Job Information

This position is 20 hours per week with some flexibility, however must include a Thursday/Friday.

Currently working remotely, however this could change in time due to COVID restrictions etc.
VAT & EC Sales List
• Preparation of the monthly VAT return and EC Sales list, ensuring both are accurate and submitted to HMRC on time.

Purchase Ledger
• Process the confidential and pay related purchase ledger invoices
• Assist staff with non-standard purchase ledger processing queries as they arise
• Process payment runs, ensuring maximum creditors days taken without risk to supply

Sales Ledger
• Advise sales order processing team when customer payments are received, as well as when payments are overdue and require credit control action
• Code sales invoices in nominal ledger to ensure correct product and customer classification
• Manage sales postings to ensure that revenue is only recognised in line with company policy and not earlier/later

Fixed Assets
• Ensure that purchases that meet the companies capital requisition policy are added to the capital register and nominal ledger correctly, and that they have had the correct internal purchase authorisation

Cash Management
• Raise ad-hoc/immediate payments for VAT/Duty on imported goods as and when necessary, ensuring that the goods are released for prompt delivery
• Monitor GBP bank balance and arrange periodic USD currency swaps with parent company to ensure sterling bank account balance will cover short term GBP spend
• Arrange payroll related payments to employees, pension provider etc.

Month End
• Review postings in period and correct any errors found in coding
• Maintain ledger periods and FX rates
• Revalue foreign currency balances to new months FX rates (provided by parent company). Some revaluations are automated by Sage, whilst others require manual valuation and journals
• Calculate and post accruals and prepayments
• Post monthly fixed asset depreciation
• Perform nominal ledger reconciliations for Bank, VAT and payroll accounts
• Ensure correct commission booked and/or accrued to match revenue recognised in the period
• Ensure that accounts to Trial Balance, including the transactions listed above, are available for the Interim Finance Director by 3pm on Day 1 of the accounting period (always a Monday).

Annual audit
• Assist with the annual audit by providing the auditors with information requested, usually carried out in August/September each year

Procedures
• Identify areas where best practice can be implemented
• Ensure accounting procedures are maintained and updated when necessary
Qualities/Experience
Attention to detail
Confidentiality
Adhering to critical deadlines, both internal and external
Ability to self-manage priorities
Experience of imports/exports and dealing with multiple currencies

Software packages used
Excel
Sage

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